Terms & Conditions
LIABILITY
Guests liability for their account is not waived and guests agree to be held personally liable, in the event that any indicated person, group, company or association fails to pay all or part of any charges incurred.
DAMAGE TO HOTEL PROPERTY
We reserve the right to charge a guest the cost of rectifying the damage caused by the deliberate, negligent or reckless act of the guest to the hotel’s property or structure. Should this damage come to light after the guest has departed, we reserve the right to make a charge to the guest’s credit/debit card or send an invoice for the amount to the registered address. We will make every effort to rectify any damage caused, prior to contracting specialists to make the repairs and therefore will make every effort to keep any costs incurred by the guest to the minimum.
SMOKING POLICY
The Invicta Hotel, Plymouth, operates a strict no smoking policy throughout the hotel. Guests wishing to smoke, may do so by the cigarette bins at the front of the hotel. Any guest found smoking inside the building will be asked to leave immediately without a refund. The hotel reserves the right to further charge for the cleaning of the room and loss of business for 24 hours after the guest has departed, in order to clear the room of smoke before re-letting it to another guest.
DOGS POLICY
We welcome owners (who have a maximum of 2 x well behaved dogs) in selected rooms on the ground and first floor. Unfortunately we cannot accommodate dogs in any other rooms of the hotel, as we have a duty of care to our hotel guests who may stay and suffer from pet related allergies. A charge of £10.00 per dog per night will be payable upon arrival. Any soiling of flooring and furniture will be chargeable if excessive cleaning is required upon your pets departure. If a pet is unwell or has an accident, please let us know as soon as possible, so that we can provide you with the cleaning products required to remove the waste & odour. No dogs are to be left unattended in guest rooms or taken into the restaurant. If you would like to eat at the hotel, please let us know and we will arrange for your food to be eaten in the guest lounge / bar.
CHILDREN STAYING AT THE HOTEL
The hotel welcomes children of all ages. We have 2 family rooms and number of double rooms that can accommodate an additional single bed or a cot. Unfortunately due to health & safety restrictions, children under the age of 12 years of age are not allowed to stay in guest rooms on the 3rd floor. We have informed online travel agents of this restriction on numerous occasions but their websites does not allow for this information to be displayed. Please call us for confirmation that room that you have chosen to stay in can accommodate your family.
REMOVAL OF HOTEL PROPERTY
We reserve the right to charge guests the cost of replacing any items that are removed from the premises by them without consent. The charge will be the full replacement amount of the missing item, including any carriage charges. Should the fact that the item is missing come to light after the guest has departed, we reserve the right to make a charge to the guest’s credit/debit card or send an invoice for the amount to the registered address.
TAMPERING WITH FIRE DETECTION SYSTEMS AND FIRE FIGHTING EQUIPT
We reserve the right to take action against any guest found to have tampered / interfered with any fire detection equipment throughout the hotel. This includes detector heads in public areas and bedrooms, break glass points and fire extinguishers. Guests found to have tampered with any fire detection or fire fighting equipment, will be charged with any costs incurred by the hotel due to their actions and additionally may be asked to leave the hotel. Depending on the severity of the guest’s actions, the police may become involved at the hotels discretion. Should the fact that fire fighting or detection equipment had been tampered with come to light after the guests has departed we reserve the right to make a charge to the guests credit/debit card or send an invoice for the amount to the registered address
INAPPROPRIATE BEHAVIOUR
It is the hotel’s policy that all our guests have the right to be treated with dignity and respect. As a responsible host, we believe that we have a duty to our guests, to protect them from inappropriate behaviour. Should any actions by a guest be deemed inappropriate by the Duty Manager, or if any inappropriate behaviour is brought to the attention of the Duty Manager, the Hotel reserves the right, after any allegations have been investigated, to take action against the guest. Depending on the severity of the guests’ actions, the Police may become involved at the hotels discretion, or the guests may be asked to leave the hotel.
LOST / DAMAGED PROPERTY
Should any guest lose any belongings during their stay, or incur damage to their own property, the provision of the Hotel Proprietors Act 1956 will apply (a copy of which is displayed in reception). If we find any lost property, we will make every reasonable effort to locate the owner and return it to them, but if we cannot locate the owner and an item is not reclaimed within 3 months of the guest’s departure it will be disposed of by the hotel.
PAYMENT TERMS
We accept American Express. Credit and Debit cards and Cash. However, When cash is used to make payment and where no prior booking has been made or security details are taken, some form of ID or security must be produced upon check-in. Payment is due upon checking in to the hotel unless the booking has been made online and payment was taken in advance. When booking directly with the hotel, a credit or debit card number must be given. If no card number is given a deposit will be required. Credit facilities are available upon request and are at the hotel’s discretion. Where credit facilities have been agreed payment terms are strictly 14 days unless otherwise agreed.
CANCELLATION POLICY
Cancellation policy for accommodation is 48 hours prior to 2 pm on the day of arrival. Any cancellations made outside of this time will be charged in full. The hotel reserves the right to charge the guests credit/debit card in the guests’ absence. Please note that some third parties selling our rooms have a non-refundable option. If a booking is advertised as non-refundable, any cancellation will be charged in full, regardless of the time of cancellation. This is as per these third parties’ terms and conditions.
Cancellation policy for functions, weddings and block bookings of 5 or more rooms is: 30 days prior to the day of arrival; moreover, all outstanding balances must be paid 6 weeks prior to function/block booking date. Deposits will be taken and negotiated at the time of booking. All holding deposits normally charged at 25% are non-refundable. Please Note: If a cancellation is made 30 days before the event date, no refund is payable, 60 days before the event date you’ll receive 50% refund of the total amount of the value of the function/event, and if 90 days before you’ll receive 75% refund of the value of function/event. This cancellation policy exists to safeguard the hotel and subcontract services employed by the hotel against the loss of business. We advise event organisers to take out independent cancellation insurance. Please note under exceptional circumstances if given notice, event functions may be transferable to an alternative date agreed by both parties.
CHECK IN / OUT TIMES
Check-in is at 2 pm and check-out is at 10 am, unless otherwise authorised by the hotel. Late checkouts are available upon request and availability And may incur a charge at the hotel’s discretion.
VEHICLES
All vehicles are parked at the owners’ risk. Should any damage, loss or incident occur in relation to a vehicle in the hotel car park, the hotel cannot accept any liability. If a vehicle is left in the hotel car park for more than 8 hours after the guest has departed ( unless authorised by the hotel ) the hotel reserves the right to remove the vehicle at the owner’s expense.
Nothing in these terms and conditions shall limit or restrict the guest’s legal rights as a consumer. Advice concerning such rights may be obtained from a Citizens Advice Bureau.
Privacy Policy
The Privacy Policy explains how we at The Invicta Hotel collect, use, store and destroy any personal information we collect about you. We will never share your information with any third party unless there is a legal obligation to do so. We believe that we are compliant with the General Data Protection Regulations (GDPR) which came into force on 25th May 2018.
Data Protection Principles
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
- Processing is fair, lawful and transparent
- Data is collected for specific, explicit and legitimate purposes
- Data collected is adequate, relevant and limited to what is necessary for the purposes of booking a room with us.
- Data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay.
- Data is not kept for longer than is necessary for its given purpose
- Data is processed in a manner that ensures appropriate security of personal data including protection against unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
- We comply with the relevant GDPR procedures for international transferring of personal data
What information we collect about you
The data we collect is provided to us by you or an agent/representative acting on your behalf. It is collected either when you complete a booking form on our website, send us an email, contact us by phone or is provided in person.
Information required to complete a booking
- Full name, address and telephone number of the person making the booking
- Email address of person making the booking
- Credit/Debit card details (which are stored securely by Little Hotelier)
- If you provide Credit/Debit card details over the phone or in person these will be entered into our secure payment system
How we will use the information we hold on you
- Process your booking and provide confirmation details
- Obtain payments for our services via Credit/Debit card
- Respond to any questions or comments via email, telephone or post
- Provide information that may be useful to you
- Request feedback about your stay with us
- Return any items that you may forget to take with you on check out
How we store your data
Your data is stored on a secure database provided by our Channel Manager ‘Little Hotelier’
Little Hotelier do not store any personal data that isn’t strictly needed for the booking process and have confirmed as a company they are GDPR compliant
Retention Periods
All booking details are securely destroyed by an external company after the date of your departure
Cookies
A cookie is a small amount of data that is sent in a text file to your computer browser from a websites server and is then stored on your computer, but only if your browser’s preferences are set by you to allow it. The only personal information a cookie can obtain is information a user supplies. A cookie cannot read data from your hard disk or read cookie files created by other sites.
Visiting our website with your personal browser settings configured to accept cookies implies to us that you are in consent to use of cookies.